Tips for project managers: Delegation tips What makes a project manager so busy The PM is responsible for all aspects of a project’s success. This means that there is no end to the list of things to do. The PM is responsible for everything from project kickoff to project closing. The PM is responsible for project deliverables, quality, risk management and human resources management. Project management is not just about managing a project. It also covers multiple projects. Let’s now look at what you can delegate your team or associates. The project manager is responsible for scheduling and hosting meetings. You can ask your team leaders or other team members to schedule scrum events, code review meetings, and internal product/project discussions. When a team member moves on, create a job description to replace them. This is a common practice. To make this task easier for you, work with your Human Resources or recruitment team. Seek out an assistant project manager or member of your invoicing team to create invoices for T & M (Time and Materials) projects. It should be easy for them to process the invoices if they are given the correct billable hours. To perform or extend resource allocations within the system. So that resource allocations can easily be handled by your team leader, you should get the rights to assign them. To shortlist candidates for interviews, perform profile scanning. You can also give this profile screening work out to domain experts or SME from your team. Instead of handholding candidates personally, set up a buddy to help new members of the team. Each new member of the team should be assigned a buddy who can help them understand the team structure, team ethics, and work style. This buddy will be the person to go to for any induction-related questions or setup issues. This will help you build trust and friendship with your team members, as well as save time. You can also save at least 30 minutes each day by giving away the task of creating meeting notes, or MOM. To save time, take notes during the meeting and then send them right at the end. The assistant project manager or project leader could approve the timesheet. The assistant project manager, project/team leader, or project lead could create a weekly report. This should be reviewed before it is presented to stakeholders. You can delegate at any level. When you delegate your work, trust is key. Trust the person you are delegating your work to. You can direct them if necessary, oversee the work and make comments as they progress. You should delegate some tasks to allow you to have more time to learn and grow. Delegating is the only way for you to grow. If you don’t give your team the chance to take over your tasks, you won’t have time to grow and assume responsibilities in a senior position. Give away your responsibilities so you can learn something new. There are some responsibilities that should not be delegated.

  • Client discussions about budget and discounts
  • Change request discussions.
  • Communication with stakeholders and presentations of critical project information.
  • Negotiations and important proposals with potential customers.
  • Important decisions with stakeholders, such as strategic decisions for pro